Enter a file name and ensure "Comma separated values" appears next to "Save as type." Click "OK," then click "Next." 5. Save exported fileĬlick "Browse" and navigate to the location where you want to save the file. Scroll down under "Select folder to export from" until you see Calendar. Create a file typeĬlick "Export to a file" and select "Next." Choose "Comma separated values." Click "Next." 3. Open the Outlook calendar you want to export and click "File." Click "Open & export" and choose "Import/Export." This action opens Microsoft's Import and Export Wizard.
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Here's how to export an Outlook calendar to Excel using the Export feature: 1. Related: How To Share Your Outlook Calendar (Plus Manage Permissions) Export an Outlook calendar to Excel via the Export feature Right-click on a blank cell and click "Keep text only" underneath " Paste options." The list of events appears in the workbook, along with details like subject, location and time. Right-click on the items and click "Copy." You can also copy the events to your clipboard by pressing "Ctrl + C" while the items are selected. To select multiple nonadjacent events, hold the "Ctrl" key as you click each item individually. Then, hold the "Shift" key and select the last event.
You can select all events by pressing "Ctrl" and "A." If you want to select multiple adjacent events, click on the first event. Next, select the events you want to export. Related: How To Create an "Add to Calendar" Link in an Email 2. Click "Change view" under the "View" tab and select "List." Notice that Outlook converts your events into a list, where you can see information like the subject and location of each event. Open the Outlook calendar you want to export. Here's how to export an Outlook calendar by copying and pasting into Excel: 1. Learn how to export an Outlook calendar into Excel by reviewing these two methods: Export an Outlook calendar to Excel by copying and pasting Related: How To Use Google Calendar (Plus 20 Top Features) How to export an Outlook calendar to Excel You also calculate how many hours your team spent in meetings and use the results to plan future event schedules and agendas. You sort through the events by subject to understand which topics your team addressed most frequently. Analyzing event dataĪs part of a campaign to increase office productivity, you export past meetings from Google Calendar. They can adjust the fields if they want and upload the Excel file to their own Outlook accounts.
You realize that your coworkers might also want to add the events to their Outlook calendars, so you email the Excel file to them. Then, you upload the Excel file to Outlook Calendar. Instead of manually adding each event to Outlook Calendar, you export your manager's Google Calendar to Excel.
He shares his Google Calendar, but you prefer to use Outlook Calendar. Your manager wants to share your company's upcoming events with you. Here are several examples of when you might export a calendar to Excel: Streamlining event management Related: 13 Work Organization Tools To Improve Your Productivity Examples of when you can export a calendar to Excel
For instance, if you don't want users to view whether the event is private, you can delete this column from the spreadsheet. You can also use Excel to customize which details appear for each event. Excel displays event information in neat rows, allowing you to quickly view details without having to open individual events. Related: How To Create a Team Calendar With 12 Shared Calendar Apps Why is exporting a calendar into Excel important?Įxporting a calendar into Excel makes your events easier to analyze. Sensitivity labels to flag events with confidential information Exporting calendars into Excel allows you to see event information like: You can enter this data manually, but many people create Excel calendars by exporting data from platforms like Microsoft Outlook or Google Calendar. What is a calendar in Excel?Ī calendar in Excel is a list of events that contains information about each event. In this article, we explain how to export a calendar to Excel via three easy methods and identify why you might need to export your calendar to Excel. This action allows you to share events with other team members or analyze your events in a list. Sometimes, you may need to export your calendar to Excel. Many professionals use scheduling platforms to organize their assignments and meetings.
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